Link for IN THE CLASSROOM and ORGANIZING THE PROGRAM
Document |
Description/Purpose |
Who Uses It? |
When? |
Why? |
Attention High School Clubs |
Flyer asking for high school clubs to help at precincts |
District Coordinator |
Spring and Fall |
To recruit responsible high school groups to adopt precincts |
District Vounteer Coordinator Responsibilites
|
List responsibilities of the District Volunteer Coordinator |
District Coordinator |
Spring through November |
All-in-one document listing tasks |
Adopt A Precinct Organization Recruitment Form
|
Form to recruit service clubs/community organizations to adopt a precinct |
District Coordinator |
Spring - Fall |
Easy to adapt form to recruit volunteer groups on Election Day |
Adopt A Precinct Booklet |
Descriptive booklet listing all the tasks required of volunteer groups at the polls, including preparation, operation and reporting |
District Coordinator |
Fall |
All-in-one resource about the tasks required to operate a precinct on Election Day |
Past Precinct Captain Invitation |
Sample letter from Volunteer Coordinator to Precinct Captain who has volunteered in prior election |
Volunteer Coordinator gives to Precinct Captains |
Spring - Fall |
Easy to adapt invitation |
Past PTO Service Invitation |
Letter from Volunteer Coordinator and District Coordinator asking PTO that has volunteered in prior election to adopt precincts |
District Coordinator Volunteer Coordinator |
Spring - Fall |
Easy to adapt invitation |
New PTO Service Organization Invitation
|
Sample letter to recruit a PTO or service organization to adopt a precinct |
District Coordinator Volunteer Coordinator |
Spring - Fall |
Easy to adapt invitation for NEW volunteer groups |
Precinct Captain Responsibilities
|
Role and responsibilities of a precinct captain before and during Election Day |
Volunteer Coordinator gives to Precinct Captains |
Spring - Fall |
To let Precinct Captains know what is expected/what they need to do |
Volunteer Guidelines
|
A listing of activities performed by volunteers at a KV polling site on Election Day |
Precinct Captains give to volunteers |
Fall – at precinct captain training |
A one page document that precinct captain can use to train volunteers. Give to volunteers to have on Election Day at the polling site |
Volunteer Information |
Form listing basic contact information about each volunteer working at a KV polling site. |
Precinct Captains – give a copy to Volunteer Coordinator and to Judge of Elections (upon request) |
Fall |
Precinct Captain should gather information from volunteers prior to Election Day. Upon request, it should be made available to Judge of Election Day at the precinct. |
Volunteer Evaluation Form |
Series of questions for volunteers to give KV feedback about the Kids Voting volunteer experience. |
Precinct Captains give to volunteers |
Fall – use on Election Day |
Form should be distributed by precinct captions to volunteers at the end of their shift on Election Day. Forms may be submitted to school district headquarters or sent to Richard Coe. |
Volunteer Thank You
|
Half page "Thank You" message to volunteers |
Precinct Captains give to volunteers |
Fall |
To be given to volunteers after they work at the polls |
Election Day Supply Inventory |
Form listing KV supplies distributed at training and returned to district headquarters |
Precinct Captains |
Fall – at precinct captain training and on Election Day |
Each precinct captain should check and record supplies received prior to Election Day and record number of supplies returned at end of Election Day. |
Precinct Captain Training Sign In |
Form listing the name and contact information for each precinct captain in attendance at training
|
District Coordinator/ |
Fall – at precinct captain training |
Record of who was in attendance at precinct captain training |
Judge of Election KV Coming
Election Officals Facts |
A letter to introduce Judges of Election to KV and a listing of assurances about the program |
Precinct Captains |
Fall |
The Bucks County Board of Election sends this letter and fact sheet to Judges of Election in October. The letter does not relieve the precinct captain of the responsibility to call the judge prior to Election Day. |
Ballot Pick Up Procedures |
Detailed procedures describing how ballots are collected and delivered to central locations for tabulation |
Precinct Captains |
Election Day |
Details about how to review, collect, and deliver ballots for tabulation |
Recruitment Welcome Captains |
Optional Sample letter to precinct captains listing the basics |
Volunteer Coordinator |
Fall |
Letter of welcome to precinct captains listing the basic responsibilities. |